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Public Health - Birth Certificate Eligibility

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1. Registrant (Self)

The registrant is eligible to receive a certified copy of their birth certificate if all of the following criteria are met:

• The registrant is over 18 years of age.
• The registrant submits a signed application
• The registrant provides valid government issued identification or notarized signature on the application.
• The registrant submits the appropriate fee(s).

If the registrant is less than 18 years of age, documentation that the registrant is emancipated, according to A.R.S. Title 12, chapter 15, or married is required (i.e. a certified court order documenting the registrant has been emancipated or a marriage certificate proving the registrant is married.)

2. Registrant (Self – at least 16 years of age)

If the registrant is at least 16 years of age and does not have a residence or is at least 16 years of age and is in the custody of the Department of Child Services (DCS), the registrant may receive a certified copy of their birth certificate without the signature of the registrant’s parent, guardian or foster parent. To receive a certified copy of the birth record, the registrant must submit:

• A signed application
• A valid, government-issued identification or notarized signature on the application
• The appropriate fee(s)

3. Parents

Parents of a child are eligible to receive a certified copy of a birth certificate if all of the following criteria are met:

• The parent is named on the birth certificate.
• If the parent is not listed on the birth certificate, either:
  • A certified copy of a court order of adoption or certificate of adoption for the registrant that names the applicant as the registrant's parent.
  • A certified copy of a court order that names the applicant as the registrant's parent.
• The parent submits a signed application.
• The parent provides valid government issued identification or notarized signature on the application.
• The parent submits the appropriate fee(s).

4. Spouse

The spouse of a registrant is eligible to receive a certified copy of his/her spouse's birth certificate if all of the following criteria are met: 

• The spouse provides a notarized letter of permission signed by the registrant. If the letter is not notarized, a copy of the registrant's valid government issued identification must be presented along with the letter.
• The spouse/applicant provides a copy of the marriage certificate for the registrant and spouse.
• The spouse submits a signed application.
• The spouse submits valid government issued identification or notarized signature on the application.
• The spouse submits the appropriate fee(s).

5. Grandparent

The grandparent of a registrant is eligible to receive a certified copy of his/her grandchild's birth certificate if all of the following criteria are met:

• The grandparent must provide;
  • The birth certificate of their child, the parent who is named on the registrant's birth certificate or
  • If the grandparent's child (mother or father named on the registrant's certificate) was born in Arizona, provide the name and date of birth of that child for verification in the Bureau of Vital Records’ Electronic Birth Registry System.
  • The grandparent submits a signed application.
  • The grandparent submits valid government issued identification or notarized signature on the application.
  • The grandparent submits the appropriate fee(s).

6. Adult Child

The adult child of a registrant is eligible to receive a certified copy of his/her parent's birth certificate if all of the following criteria are met:

•  The adult child must be at least 18 years of age.
• The adult child must:
  • Produce a copy of his/her birth certificate which names the registrant as the parent of the applicant or
  • If the adult child was born in Arizona.
  • The adult child submits a signed application.
  • The adult child submits valid government issued identification or notarized signature on the application. 
  • The adult child submits the appropriate fee(s).

7. Adult Brother or Sister

The adult brother or sister of a registrant is eligible to receive a certified copy of his/her sibling's birth certificate if all of the following criteria are met:

• The adult brother or sister must be at least 18 years of age.
• The adult brother or sister must: 
  • Produce a copy of his/her birth certificate which shows at least one common parent shared by the applicant and registrant or
  • If the adult brother or sister child was born in Arizona, provide the name and date of birth of the adult brother or sister's for verification in the Bureau of Vital Records’ Electronic Birth Registry System to confirm at least one common parent is shared by the applicant and the registrant.
  • The adult brother/sister submits a signed application.
  • The adult brother/sister submits valid government issued identification or notarized signature on the application.
  • The adult brother/sister submits appropriate fee(s).

8. Guardian

The guardian is eligible to receive a certified copy of his/her birth certificate if all of the following criteria are met:

• The guardian must: 
  • Provide a copy of the Order for Permanent Guardianship of the registrant or
  • Provide a copy of the Order for Temporary Guardianship of the registrant. Note: The application must be filed within the time frame of the temporary order
  • The guardian submits a signed application.
  • The guardian submits valid government issued identification or notarized signature on the application.
  • The guardian submits the appropriate fee(s).

9. A Person Designated in a Power of Attorney

A person designated in a power of attorney, established by the individual’s parent or guardian according to A.R.S. §§ 14-5104 or 14-5107 is eligible to receive a certified copy of the birth certificate if all of the following criteria are met:

• A copy of the power of attorney document
  • A power of attorney granted by a parent or guardian of a minor or incapacitated person, according to A.R.S.  §14-5104 is valid 6 months from the date the power of attorney document is signed or notarized.
  • A power of attorney granted by a military member who is a parent or guardian of a minor child or ward, according to A.R.S. §14-5107 is valid for (12 months) from the date the power of attorney documents are signed or notarized.
• The person designated in the power of attorney submits a signed application.
• The person designated in the power of attorney provides valid government issued identification or notarized signature on the application.
• The person designated in the power of attorney submits the appropriate fee(s).

10. Conservator

The person appointed as the registrant's conservator is eligible to receive a certified copy of the registrant's birth certificate if all of the following criteria are met:

11. A Person Designated in a Court Order

A person named in a court order to receive a certified copy of a birth certificate is eligible to receive a certified copy of the registrant's birth certificate if the following criteria are met:

12. Attorney Representing the Registrant, Registrant's Parent or Guardian

The attorney of the registrant, registrant's parent or guardian is eligible to receive a certified copy of the registrant's birth certificate if all of the following criteria are met:

13. Adoption Agencies Representing Biological or Adoptive Parents

Adoption agencies representing the adoptive or biological parents of a registrant are eligible for a certified copy of the registrant's birth certificate if all of the following criteria are met:

14. Private Attorney Representing Adoptive Parents

The attorney representing the adoptive parent(s) in an adoption proceeding is eligible to receive a certified copy of the registrant's birth pre-adoption birth certificate if all of the following criteria are met:

15. Government Agency Request

Note: All birth certificates issued to any government agencies or entities shall be either printed or stamped “For Government Use Only” across the face of the certificate, including those charged a fee.

16. Noncertified Copy: Genealogical Research

A person who is a family member, including a niece or nephew, of a registrant, who is conducting research for genealogical purposes may request a noncertified copy of the registrant’s birth certificate if all of the following criteria are met:

17. Noncertified Copy: Government Agency Request

If you're a government agency, please call 602-506-6805 for more information.